Rules & Regulations

Rules And Regulations of The Society For Scientific Values

1. Membership
   
   The membership of the Society shall be open only to those scientists who subscribe to the aims and objectives of the Society and who are formally sponsored by at least one member of the Society for consideration of the Executive Council of the Society. On approval by the Executive Council, the person will be invited to become a member. His membership will be effective on his acceptance of the invitation and payment if prescribed fees.
   
   Whenever 'he' occurs in these rules, and regulations, it shall be deemed to include 'she' and similarly 'him', 'his' etc. and cognates shall be deemed to have been included.
   
   
2. Subscription
   
   Every member shall pay an admission fee and an annual subscription as determined by the Executive Council from time to time. At present, the admission fee shall be Rs. 10/- and annual subscription shall be Rs. 25/-.
   
   
3. Life Membership
   
   Any member may become a life member of the Society by paying an amount equivalent to 10 years' annual subscription, calculated on the basis of the amount of subscription current at the time.
   
   
4. Loss Of Membership
   
   A person shall cease to be a member of the Society, if the Executive Council find that he has been acting against the aims and objectives of the Society.
   
   
5. Rights And Privileges Of Members
   
   Members shall be entitled to the following rights and privileges:
   
   a) To be present and vote in all General Body Meetings.
   
   b) To recommend candidates for membership of the Society.
   
   c) To fill any office of the Society on being duly elected.
   
   d) To be member of any of the sub-committees which may be constituted by the General Body Meeting of Executive Council.
   
   
6. Constitutions, Powers And Duties Of The General Body
   
   All members of the Society shall constitute the General Body of the Society.
   
   The General Body shall be the supreme authority of the Society and will be free to make amendments to the objectives and constitution and rules of the Society . Any such amendment or change shall not be valid if it is objected to by one that one-third of the members of the Society within thirty days from the date of communication of such amendment or change to the members.
   
   The General Body may formulate general policies and programmes, and may provide specific directions to the Executive Council in conformity with the Constitution and rules and regulations of the Society for its day-to-day functioning.
   
   The Annual General Body meeting shall ordinarily be held in the first quarter of every year on a date to be fixed by the Executive Council. At the annual general body meeting, the Secretary shall present the annual report and the Treasurer shall present the audited financial statement for the preceding year, and the budget estimates for the following year.
   
   The Executive Council may also call General Body meetings as and when necessary. In addition, any ten members of the society may requisition a meeting of the General Body stating the business to be transacted. It shall be obligatory on the Secretary to call the requisitioned meeting of the General Body within 30 days of the receipt of the notice.
   
   
7. Executive Council
   
   The Executive Council of the Society shall consist of a President, a Vice-President, a Secretary, a Joint Secretary, a Treasurer and six other members, elected by the General Body from amongst its members by ballot on the principles of simple majority.
   
   In addition, the immediate past President and Secretary shall be ex-officio members of the Executive Council. The office bearers of the Executive Council shall normally hold office for a period of three years from the date of their election.
   
   There shall be fresh election for the new Executive Council at least one month before the expiry of the tenure of the Executive Council.
   
   The out-going members of the Executive Council shall be eligible to seek re-election.
   
   
8. Powers And Duties Of The Executive Council
   
   The Executive Council shall be responsible for the day-to-day management of the Society's affairs besides executive of its programmes and policies towards achievement and furtherance of its objectives as spelt out in the Memorandum of the Society.
   
   The Executive Council is entitled to deliberate and take decisions on all matters except those which fall within the purview of the General Body.
   
   The Executive Council shall be answerable for all its activities to the General Body.
   
   The Executive Council shall have full control on the funds of the Society and is entitled to use them for any purpose which, in the opinion of the Executive Council, is in conformity with the aims and objectives of the Society.
   
   It shall have the power to approve all receipts and expenditure and to frame rules for poor maintenance of the accounts of the Society.
   
   The Executive Council may meet as often as necessary to transact its business, except that it shall meet at least once in each quarter of a year.
   
   All meetings of the Executive Council shall be convened by the Secretary with the approval of the President who will be the Chairman of the Executive Council within ten days of receipt of a requisition with agends items for such meeting signed by a minimum of one-third of the total members.
   
   If, in the opinion of the Executive Council, any member of the Society has acted against its aims and objects or in a manner detrimental to the interests of the Society, it may, after giving him an opportunity to be heard, remove such member from the membership of the Society.
   
   The Executive Council shall continue to hold office notwithstanding the period of its tenure as specified elsewhere until such time that its successors have assuned office. In the absence of both the President, and the Vice-President at a meeting, the senior most member (by age) of the Executive Council will Chair the meeting.
   
   In the event of absence of both the Secretary and Joint-Secretary of the Society at a meeting of the Executive Council, the President may designate another member of the Executive Council to take their place and discharge their functions.
   
   In the event of a vacancy occurring in any of the offices or membership of the Executive Council during its tenure, it shall be competent for the Executive Council to fill up such vacancy, subject to its confirmation by the General Body at its next meeting. The Executive Council may also, for specified reasons, invite other members of the Executive Council meetings as occasion may require. However, such invited members will not have any voting rights.
   
   
9. Powers And Duties Of Office Bearers
   
   
   1. The President shall be the Head of the Society. He shall chair all meetings of the Executive Council and the General Body of the Society. He shall also be the Administrative head of the Society and shall ensure that the activities of the Society are carried out strictly in accordance with the provisions of the Constitution and rules and regulations. In the case of any doubt as to the interpretation of any of the provisions of the Rules and Regulations, the interpretation given by the President with the concurrence of the Executive Council shall be binding on all members of the Society unless it is set aside or changed by the General Body.
      
      
   2. In the absence of the President, the Vice-President shall discharge all the functions of the President. In the event of absence of both the President and the Vice-President, the Executive Council may authorise one of its members to carry out the functions of the offices of the President and Vice-President during their absence. The Vice-President shall exercise such powers as may be delegated to him by the President or the Executive Council.
      
      
   3. The office of the Society shall be headed by the Secretary who shall be its Chief Executive and be responsible for the general conduct of the office and all other business barring finances. All meetings of the Executive Council and the General Body shall be convened by the Secretary with the approval of the President. The Secretary shall be responsible for circulating the agenda for meetings, drawing up the minutes and for implementing the decisions taken in the meetings.
      
      
   4. The Joint-Secretary shall assist the Secretary in all his activities and shall perform such other funtions as are assigned to him by the Secretary or the Executive Council from time to time.
      
      
   5. The Treasurer shall work under the general guidance of the Executive Council and shall be responsible to the Executive Council for the finances of the Society. He shall be the trustee of movable and immovable properties including funds of the Society and shall keep a correct account of all receipts and payments to the satisfaction of the Executive Council. He shall be responsible for realisation of arrears of subscription from the members and shall report the status of arrears to the Executive Council for its consideration and directions.
      
      
   6. In the absence from the Headquarters of the Secretary, Joint-Secretary, or the Treasurer, the President shall designate one of the members of the Executive Council to continue his functions until his return to Headquarters, subject to the confirmation of the Executive Council at the first opportunity. Such members of the Executive Council shall be entitled to sign papers for the Secretary, Joint-Secretary, or the Treasurer as the case may be.
      
      
10. Sources Of Income Of The Society
    
    Funds collected through admission fee, annual subscription and life membership fee shall be one of the sources of income of the Society.
    
    The Society may accept grants/donations from outside agencies, including individuals, subject to approval of the Executive Council.
    
    Proceeds realised from the sale of publications of the Society, if any, shall also form part of its revenue.
    
    
11. Election And Its Mode
    
    Election of office bearers and members of the Executive Council shall be elected by ballot from among the members of the Society. Each member is entitled to cast one vote for each office. The election of office bearers and members of the Executive Council will normally be held in the General Body meeting of the Society.
    
    The Executive Council shall prepare, in accordance with the following procedure, a list of those persons whom they recommend for election as President, Vice-President, Secretary, Joint-Secretary, Treasurer and Members of the Executive Council for the ensuing term:
    
    
    1. At least three months before the date of election, the Executive Council shall invite nominations from members of electing office bearers and members of the Executive Council.
       
       
    2. The nominations received shall be circulated to the members of the Executive Council for expression of their views and considered in the next meeting of the Executive Council, when final nominations shall be made out of the names suggested. While nominations are discussed, members of the Executive Council being considered for any position shall not participate in the selection procedure.
       
       
    3. The list of nominations shall be printed and a copy sent by post as a voting paper to each member of the Society, at least one month before the date of election. These voting papers shall have a blank column for such alteration as any member may wish to make. These voting papers shall be returned to the Secretary at least a week before the date of the election.
       
       
    4. The manner of election shall be as follows:
       
       
       1. Two scrutineers shall be appointed by the Chairman with the approbation of the majority of the members present.
          
          
       2. The scrutineers shall count the voting papers, and shall report to the Chairman the names of those having a majority of votes for election as officers and other Members of the Council of the Society, and these names shall be announced from the Chair as duly elected.
          
          
       3. If any voting papers contains more that the proper number of names, or includes the name of a candidate who is not eligible, it shall be void for uncertainty and shall not be regarded by the scrutineers.
          
          
       4. If there be an equal number of votes for any two or more candidates, the scrutineers shall announce the fact, and the Chairman shall proceed to decide by lot which candidate shall have the preference.
          
          
       5. The new Executive Council shall assume office after the expiry of the tenure of the existing Executive Council.
          
          
12. Quorum And Notice Of General Body Meeting
    
    There shall be at least one week's prior notice for the General Body meetings, with the list of preliminary agenda to be transacted. However, a shorter notice in case of emergency meetings will not invalidate the proceedings. Members shall be invited to send proposals/resolutions for the General Body Meetings and these shall be included in this list of agenda by the Secretary if they merit consideration at General Body level. Twelve members of the Society shall form a quorum for any meeting of the General Body. If at any time the quorum is not present the meeting may be reconvened after half and hour. There shall be no requirement of quorum for this reconvened meeting. However, the requirement of quorum shall not be relaxed for any meeting of the General Body which proposed to consider an amendment to the Constitution.
    
    
13. Audit Of Accounts
    
    The Executive Council shall annually appoint an Auditor for checking the account books and for certifying the receipts and payments and expenditure of the Society.
    
    
14. Financial Year
    
    The financial year of the Society shall be from 1st January to 31st December of each year.
    
    
15. Bank Account Operation
    
    The funds of the Society shall be deposited in the account opened in the name of the Society in one of the Nationalised Banks. It shall be operated under the joint signature of the Secretary and the Treasurer.
    
    
16. Formation Of Sub-Committees
    
    Sub-committees for looking after various functions of the Society effectively, shall be formed by the Executive Council as and when necessary.
    
    
17. Submission of Annual Lists As Per Section 4 Of S.R. Act 1860
    
    Once in every year a list of members of the Executive Council shall be filed with the Registrar of Societies as required under section 4 of the Societies Registration Act of 1860.
    
    
18. Legal Proceedings As Per Section 6 Of S.R. Act 1860
    
    The Society may sue or be sued in the name of the President as per provisions laid down under section 6 of Societies Registration Act of 1860.
    
    
19. Amendment As Per Section 12 And 12A Of S.R. Act 1860
    
    Any kind of Amendment in the memorandum of the Society shall be made as per section 12 and 12 A of S.R. Act of 1860.
    
    
20. Dissolution
    
    In case it is necessary, the Society can be dissolved as per provisions laid down under section 13 and 14 of the S.R. Act 1860.
    
    
21. Applicability Clause
    
    All the provisions of the Societies Registration Act of 1860 (Pmbaj Amendment Act, 1957, as extended to Union Territory of Delhi) shall apply to this Society.
    
    
22. Certificate
    
    Certified that this is the correct copy of the Rules and Regulation of the Society.